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Many professionals have a need for digital dictation and a subsequent need to have someone to transcribe their words into documents. This used to involve hand-held tape machines and expensive custom playback equipment with headphones and foot pedals. However, now it can all be done at very reasonable cost using little more than your smart phone and your office PC.

Olympus has long been a market leader in dictation and transcription and thankfully, they haven’t missed the transition to the current era where your smart phone is your friend. The Olympus Dictation App is available on iTunes for Apple devices and the Google Play Store for Android devices. This app is very good for digital dictation though it is primarily aimed at people wishing to subscribe to the Olympus Dictation Delivery Service (ODDS). The ODDS provides secure data transfer from your phone to your transcription PC. If you’re doing a lot of dictation, it makes things very easy.

Transcription and Dictation

Transcription and Dictation

If, on the other hand, you only do a little dictation, or just don’t want to pay around €150 per annum for the delivery service, Olympus does make it relatively easy to side-step the charge. When you record using the Olympus Dictation App, your audio is recorded in a format called M4a. One of the things ODDS does is convert this format into one of the more common audio formats such as MP3. If you want to do this yourself, there are tools such as Free M4a to MP3 converter that will do this for you on your PC. Note: If you are installing this software, take care to avoid the many pieces of adware included in the installation process. Read all the instructions carefully and only select the converter software.

Using the free software, you can email the M4a files directly to your transcriber’s PC, use the conversion software to convert to MP3 and then use transcription software to do the transcription. We recommend the Olympus AS-2400 Professional Transcription Kit which comes with headphones, a USB pedal and good transcription software for your PC.

If you have a need for a Digital Dictation and Transcription facility in your office, don’t hesitate to contact us if you need assistance.


If you are suffering from this or any other problem please don’t hesitate to call one of our qualified engineers. We will be delighted to help.


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